Our EHS Policy
EHS Policy

At AADHARSHILA, it is the policy to conduct Corporate, Engineering, Construction and Maintenance operations in a safe and environmentally responsible manner. Health, Safety and Environment protection are the responsibility of every employee.

We are committed to

  • Hold the interest of every affected personnel and our client paramount
  • Complying with and maintaining environmental, health, and safety practices that meet applicable legal and other requirements.
  • Avoid environmental pollution
  • Preventing risk in our operations and providing an injury and occupational illness free work environment
  • Provide adequate and sufficient resources for an injury and occupational illness free work environment
  • Continuously improving health, safety and environmental protection performance
  • Promoting an environment of learning and a culture of continuous improvement

Safety Stand

ALL shall return home safe. We at AADHARSHILA do all that is necessary to ensure that this happens.

  • All procedures & arrangements for the same are followed.
  • Procedures & Arrangement

Policy and Safety Stand

Labours and vendors are to make known AADHARSHILA EHS Policy and Safety Stand to their ground personnel. It shall be displayed in the following areas:

  • Site Office
  • Meeting Room
  • General Work Area

Translations of the EHS Policy and Safety Stand shall also be displayed on Notice Board The Project Manager will report to the Managing Director and is responsible for the effective implementation of the Company Safety, Health and Environmental Policy and the project EHS arrangements and management. He shall fully support EHS requirements, procedures and policies by allocating adequate resources to managers, engineers and supervisors, to implement EHS management system and fulfill requirements. He shall be responsible for the followeing:

  • Lead the overall EHS program and procedures;
  • Demonstrating EHS ownership and leadership;
  • Overall in-charge and accountable for the EHS management and performance at
  • project level in promoting an injury and occupational illness free workplace and work
  • operations do not cause any severe impact to the environment;
  • Communicate importance of EHS throughout project;
  • Take reasonable care for their own health and safety and that of others who might be affected by what they do or not do;
  • Report any work situation, defect or shortcoming in EHS arrangement that might endanger themselves or others;
  • Use all items and equipment provided correctly in accordance to the training and instructions that they have received;
  • Not to act in a reckless and / or careless way.

Enforcement of Policy

All personnel entering the project shall adhere to AADHARSHILA security procedures. Entry and exit from the project shall only be made through designated security gates. Parking and storage shall only be in designated areas

All labours are to protect their project materials, personal property and belongings. No labour shall remove Client’s, or other labour’s / person’s property. Any removal of plant or materials from the project shall only be done upon the written authorization of Client and/ or AADHARSHILA.

Security badges shall be prominently displayed at all times while in the project’s premises. No personnel shall wander in area where he / she are not authorized to enter. Security personnel are authorized to check / conduct a security search if deemed necessary. All personnel shall cooperate with such security requirements. During incidents, security personnel might conduct emergency response, crowd control and incident investigation. All personnel shall also render their cooperation.

Smoking Area

Smoking is restricted to designated smoking areas. Smoking is prohibited in any enclosed structures including buildings, stores, toilets, containers, offices. Smoking areas shall be located away from flammable and combustible storage areas and in safe

Attire Codes

  • Sleeveless shirts are not permitted.
  • All footwear shall be closed heel and toe i.e. no slippers allowed.
  • For Work / Plant / Construction Areas
  • Sleeveless shirts/blouses, Bermudas, shorts, tank tops and skirts are not permitted.
  • Shirts and long trousers must be worn at all times on the construction sites.
  • Loose clothing and loose jewelers are not permitted when operating machinery.
  • Long sleeves clothing’s shall be worn by all workers.

Food Consumption

Food consumption in plant / construction site areas is strictly prohibited. They can only be consumed at the designated areas. It is the responsibility of every personnel on site to clear their food waste by disposing it in designated waste food bins after they consume their food.

Drinking

  • Drinks, other than plain water, are prohibited at the plant / construction site areas.
  • Alcohol and non-prescription drugs are strictly prohibited in the project at all times.
  • Personal Protective Equipment (PPE)
  • Mandatory PPE on Project Site (PPE Zone Area):
    • Safety Helmet with Chinstraps
    • Safety Shoes

Safety Helmet Requirement

  • Bump Hat is not permitted.
  • Only single colour helmet
  • All helmets to be equipped with chinstraps.
  • Chinstraps to be worn when working at heights or at locations

Helmet Colours

  • White – Supervisors and above
  • Yellow – Workers
  • Green – EHS Coordinators
  • Red – Riggers for lifting operations
  • Orange – Lifting Supervisors
  • Brown – Safety & Housekeeping Workers

Safety Glasses

  • Safety glasses with permanently affixed side shield.
  • For site personnel wearing prescription spectacles, they are required to use the ‘OVERGLASS’ type or Poly carbonate lenses with side shield.
  • Safety glasses are to be free from sharp edges especially at the molding joints. This is to prevent cuts and injuries in the event of accidentally impacts.
  • Safety glasses shall be worn when there is a risk to eye injuries due to flying / falling debris or chemical splashes and fumes
  • Only clear safety glasses are allowed internally inside building
  • Welding shield to be used during welding operations.

First Aid Box

Provide first aid boxes maintained by appointed first aiders in the site office based on the matrix below:

Item 1-5 6-10 11-50 51-100 101-150
Guidance Card individually 1 1 1 1 1
Sterile adhesive dressings 10 20 40 40 40
Sterile eye pads with attachment 1 2 4 6 8
Triangular bandages 1 2 4 6 8
Sterile coverings for serious wounds (where applicable) 1 2 4 6 8
Safety pins 6 6 12 12 12
Medium sized sterile unmedicated Dressings 3 6 8 10 12
Large sterile unmedicated dressings 1 2 4 6 10
Extra large sterile unmedicated Dressings 1 2 4 6 10
Sterile water or saline in 300ml disposable containers,
where tap water is unavailable
1 1 3 6 9
Neospreen powder 1 1 1 1 1
Savlon / Detail liquid 1 1 1 1 1

General Fire Prevention Smoking at the site is not allowed except at designated areas. Extinguish matches & tobacco products and place them in approved containers. Open burning is also strictly prohibited except for training means for fire fighting and emergency purposes.

Minimize the amount of flammable liquids / gases in the work area to a single work shift supply.


  • Waste Management and Housekeeping.
  • We will segregate different type of construction waste material and stack the material in one place according to the size and will try to use when required in future.
  • If not used can be disposed off to disposal points by means of mechanical transport
  • We do not use recycle construction waste
  • All Hazardous substance are stacked separately and kept away from fire in an enclosed area and placed in ventilated area and disposed of immediately by labour wearing safety gloves and masks and safety glasses.
  • We will keep work place tidy and free from obstructions as per the following
    • 1. Elimination of fire hazards
    • 2. Elimination of slipping and tripping hazards
    • 3. Good access ways
    • 4. A clean site.
    • 5. Segregations of materials and waste for recycling, reusing and reducing.
  • We shall provide and maintain adequate manpower and resources for Housekeeping
  • Housekeeping workers shall be identified by wearing a brown colour helmet.
  • No wastewater / liquid / chemical that can cause an environmental impact to the water resourses shall be allowed to enter drains and sewers.
  • No waste / debris / rubbish or such shall be allowed to accumulate. Repair of equipment shall be done off site as practical as possible. On site repair shall have proper controls and containment for waste oils and oil spillage

Environment Control

AADHARSHILA have formulated out an Environmental and Health Plan for all projects. All issues pertaining environment and health of site personnel are spelt in that programme. The plan consists of five main categories:

  • Pollution Control
  • Welfare (Toilets and Drinking Water facilities)
  • Noise Monitoring Programme
  • Respiratory Protection Program
  • prevention of rodents

Noise Monitoring Programme

Regular noise monitoring shall be conducted to ensure that workers are not exposed to excessive noise. Substitution of noisy equipment, engineering control and administrative control measures shall be adopted whichever practical. Labour EHS department shall ensure that noise pollution are under control.

Noisy equipment shall be labelled and posted with warning sign. Suitable hearing protector and training shall be provided to all workers being exposed to excessive noise.

Respiratory Protection Program

Monitoring of air contaminants may be conducted to ensure that workers are not exposed to any toxic, irritating or offensive dust, fume or other contaminants beyond their permissible level.

Reduction of air contaminants through engineering and administrative control measures. Examples are generation of dust through wet cutting or extraction methods shall be undertaken where possible. Suitable respirators shall be provided to the workers if there is respiratory risk. Suitable respirators shall be provided to the workers if there is respiratory risk.

Enviromment Requirements

AADHARSHILA EHS Manager’s duties are:

  • Prepare the Project Environmental Programme.
  • Review environmental impacts and controls identified from the work activities.
  • To enforce, implement and promote environmental issue on the project site based
  • on the Project Environmental Programme.
  • prevention of rodents

Accident Investigation & Records

1. Nil

All site personnel from AADHARSHILA, its labours, vendors and suppliers are to confirm and truly understand the site Emergency Response plan. The plan shall be induced to them in the First day EHS Induction training. Information of the Emergency plan shall be displayed at strategic location throughout the construction sites. In the event of an emergency, site personnel are to assembly at designated Assembly Points. AADHARSHILA shall nominate site personnel to be part of the Emergency Response

EMERGENCY SERVICES CONTACT NO
Police 100
Fire 101
Ambulance 102

Qualified personnel shall conduct fire fighting training and usage of fire extinguishers training for site personnel.

Periodic emergency drills shall be conducted to exercise the alertness and awareness preparation in the event of a real emergency. This is done in conjunction with Client’s emergency drills and internal reviews shall be conducted to assess the level of participation and effectiveness of the drills as well as to derive any room for further improvement.

Environment, Health & Safety( EH &S) Training

EHS Training

Labours are subjected to the following trainings:

S. NO Type of Training For Whom/Remark
1 EHS Induction Course For all personnel
2 Safety Harness Personnel working at height more than 1.8 m
3 ERT and Fire Fighting Emergency Response Team members and Fire Watchmen
4 Chemical Awareness Personnel involve in handling of chemicals
5 Lifting Lifting supervisors, Riggers and Signalman
6 Respirator and Breathing Apparatus Personnel who using Respirators or Breathing Apparatus
during their course of work
7 Barbending and Cutting Personnel involve in bar bending and cutting activities
8 Confined Space Personnel working in confined space including
confined space attendant

These trainings are in addition to any mandatory EHS trainings that the client may require for new personnel.

EHS Induction Training

Arrangement for booking of EHS Induction Training shall be done with AADHARSHILA EHS Department before the training.

  • The application forms.
  • A photocopy of the attendees’ identity document. Original identity documents maybe required to be forwarded for verification purposes.
  • For those on work permits, a photocopy of their passport.
  • A photocopy of relevant safety certificates.

Memberships of EH & S Organizations: (Nil)

Plants, Equipment, Tools & Tackles,Vechicles and Pre- Maintenance inspection

Maintenance Regime

All labours, suppliers and vendors shall comply with AADHARSHILA maintenance regime. The maintenance regime shall cover usage, maintenance and documentation of electrical tools, pneumatic tools, machinery, equipment used on site. This is to ensure that such items are fit and safe to use on site.

All documents, legal certificates and endorsement (where applicable) pertaining to the machines are required to be submitted beforehand to AADHARSHILA EHS department. Equipment shall be pre-inspected prior to use. Formal, documented inspections of all tools are done on a monthly basis. Copies of inspections are submitted to AADHARSHILA EHS department.

Stationary tools and grinding machines shall be securely mounted to prevent movement and/or injury. The purpose of the inspection is to ensure that the machines are in good safe working condition and does not pose any safety, health or environmental hazards.

AADHARSHILA EHS department shall keep a register of all machinery, tools and equipment used on site. The register shall cover the following details:

  • Type of machinery/ equipment and gears
  • Inspected date
  • Expiry date
  • Expected next Inspection date
  • Maintenance and repair reports
  • Company name
  • Operator certificates

All electrical tools systems are to comply with all AADHARSHILA’s and legal requirements. The requirement guidelines are as follows:

  • All electrical tools, electrical extension cables and Socket Outlet Assemblies (SOA) are to be inspected and tested by a qualified electrician before usage on the construction site. The life span of the tool and socket outlet usage on site is within a month. At the end of the month, the electrical tools are to be re inspected, tested and tagged again.
  • Only industrial plugs and sockets meeting the legal standards are allowed to be used on site. Sockets with damaged covers shall be replaced. Using rubber tape to tape up damaged insulation is strictly prohibited.
  • A dead man switch system shall be present on all electrical handheld tools. The dead man switch (DMS) is a function, which requires a continuous positive action from the user to allow the operation of devices which are capable of powered motion and which can affect the safety of the user. It allows the user to halt these devices safely and quickly by releasing the DMS. When the DMS is released, power to the tool shall cease and the moving/rotating component shall stop.
  • The sticker tag shall indicate the following information:
    • 1. inspection and expiry date
    • 2. type of electrical tools
    • 3. company name

Labours shall then submit a monthly electrician report on the tools, cables and SOA inspected to AADHARSHILA EHS department. equipment are to be inspected for a period not exceeding 3 months by competent persons or a period not exceeding manufacturer’s recommendations, whichever is lesser. Daily inspections are required on compressors, generators, boom/scissor lifts, forklift, bobcats etc prior to usage by respective operators.

For cranes, operation manual and load chart understood by the operator shall be displayed in the cabin at all times. Daily inspections on the crane and lifting gears are required prior to usage by the operator and the lifting supervisor. All machinery and tools are to be tagged based on the colour coding system where one colour per month. All equipment are to be colour tagged after the inspection or maintenance are carried out.

  • voltage and danger signage
  • fencing with lock gate
  • drip tray and containment measures
  • Diversion of generator exhaust
  • fire extinguisher
  • labelled diesel drums and with fire barrier to generators
  • spill kit
  • CPR charts at conspicuous location
  • Electrician name and contact number

Any repair works are to be performed by qualified personnel only. A report on repair / modification works on the particular machinery, equipment and tools shall be submitted to AADHARSHILA EHS department before usage.

Safety Meetings

Kick-Off Meetings

After the award of the contract, a meeting will be arranged for the labour to brief on all aspects of the work to be conducted. EHS will be the first agenda labour will be aligned to the project EHS requirements. Safety meetings are heald after fortnightly for 45 minutes

EHS Committee Meetings

The Chairman of the EHS Committee shall be Project Manager. The Chairman shall further appoint other AADHARSHILA Staff to act as members in the EHS Committee. The project AADHARSHILA EHS Manager shall act as the Secretary of the Committee. The AADHARSHILA EHS Department shall comprise of the EHS Committee Chairman, EHS Manager AADHARSHILA.

All the labours’ EHS Supervisors will automatically form part of the EHS Committee. Labours on the site shall also appoint a senior site management representative who is able to make decisions to be a member of the EHS Committee. The representative shall remain as a member as long as the labour’s work on site is active. A member can only request to step down when the labour’s job on site has completed. The Committee shall meet twice a month (at least for the first 6 months of the project).

The EHS committee agenda shall include (as minimum):

  • Acceptance of previous minutes of meeting
  • Review of previous minutes of meeting
  • EHS Incidents statistics and trends
  • EHS performance statistics
  • EHS inspection findings
  • EHS bulletins and promotion activities
  • Upcoming construction activities and concerns
  • Any incident / accident investigation and recommendations on preventive measures against recurrence
  • Matters arising
  • Date of next meeting A site EHS inspection shall prelude the meeting. Labour shall receive the EHS committee meeting minutes before hand. This is to ensure that they are well prepared for the coming EHS committee meeting.

Construction Coordination Meetings

Construction team will chair construction coordination meetings to coordinate work activities. EHS shall be an agenda in any construction coordination meeting between AADHARSHILA and its labour. Work coordination to be discussed and any foreseeable clashes of work operations or incompatible work issues shall be raised and resolved in this meeting.

Safe Systems of Work

  • Use Safety Helmets
  • Chinstraps to be worn when working at heights or at locations where helmets can drop
  • down creating a falling object hazard (at edge of excavations, at edge of floor openings, etc).

Safety Glasses

  • Safety glasses with permanently affixed side shield.
  • Safety glasses are to be free from sharp edges especially at the molding joints. This is to prevent cuts and injuries in the event of accidentally impacts.
  • Safety glasses shall be worn when there is a risk to eye injuries due to flying / falling debris or chemical splashes and fumes
  • Only clear safety glasses are allowed internally inside buildings.

Safety Shoes

  • Safety shoes / boots with approved hard leather

Hand Gloves

  • Using Hand Gloves

Any other type of gloves not stated in this EHS guideline requires AADHARSHILA approval before usage on site. Descriptions of type of hand gloves to be worn on site are as follows:

General Work and when manual handling of materials– Cotton Gloves
Hot Work – Hot Work Leather Gloves

Face Masks

Using Face Mask for Dust Protection

Sub - Contracted work

We do not contract out any work all lab ours are in house

Discipline

Permit to Work

All work shall commence only upon approval of Permit to Work. All Permit to Work is valid for a maximum of 7 days.

The different types of Permit to Work are listed below:

Parent Work Permit (main permit to work)
Hot Work Permit (sub permit)
Work At Height Permit For Work On Scaffold Above 2 Meters (sub permit)
Work At Height Permit (Other Than Work on Scaffold (sub permit)
Confined Space Permit (sub permit)
Lifting Permit (sub permit)
Electrical permit (sub permit)
Excavation Permit (sub permit)

AADHARSHILA Permit to Work system will be superseded only if client have an existing permit to work system requirement for expansion projects.

Permit to Work is approved and remains valid throughout the period that it is applied for only when the conditions stipulated in the permit remains constant and do not change. Any changes in the work environment, nature, process, prior to or during the work will automatically render the permit to work void and invalid labour will be required to apply for a fresh permit to work to re-commence the work.

Disciplinary Action for Non Compliance to EHS Rules and Regulations

It is the primary intention to achieve a zero incident, a healthy workplace and environmental protecting worksite. To achieve it, every site personnel are to work towards a set of healthy, safe and environmentally preserving work procedures. All are required to comply with all AADHARSHILA rules and regulations. In the event when any party are caught intentionally breaking the EHS rules and regulations, they shall be subjected to the inhouse disciplinary system.

AADHARSHILA has a set of in-house disciplinary system applicable to all AADHARSHILA site personnel and its labours on site. This is to establish a common understanding of their obligations and responsibilities to the achievement of the success of the site EHS management system.

This set of EHS rules and regulations shall be included in contractual documents and first communicated to all labours in kick-off meetings and subsequently communicated to workers and all site personnel through daily tool box meetings, mass EHS talks and EHS Induction. A set of the EHS rules and regulations shall also be displayed on EHS notice boards.

Procedure

  • AADHARSHILA employees (supervisors and above) at the worksite have the authority to recommend a penal action to any individual for committing an EHS non-compliance.
  • AADHARSHILA and any EHS personnel shall also be empowered and have the authority to order a partial or total stoppage of work to prevent an incident occurrence or to allow EHS rectification of work to be conducted, depending on the nature and extent of unsafe work practices / conditions.
  • The nature of disciplinary action shall be based on the seriousness of the noncompliance.
  • In the event of non-compliance being spotted, a recommendation of action shall be submitted to the EHS Manager. The EHS Manager on receiving the information shall be authorised to impose a penal action based on the nature of offence committed.
  • Any person who is not in favor of the decision may appeal in writing to the EHS Manager. The EHS Manager will reply in writing of the appeal result.
  • If the person has any further disagreement to the decision, he may then write to EHS Committee not later than the next following working day of the decision. However appeal can only be forwarded if there is a discrepancy or injustice in the system.
  • Only the EHS Committee is empowered to waive, reduce or increase the severity of the penal action.
  • Shall the unsafe act be in the opinion of the EHS Manager to warrant a dismissal, he shall submit his recommendation to the EHS Committee.
  • This system is only a guideline. It can be altered as and when based on new regulations by the authorities and AADHARSHILA.
  • The penalty amount will be deducted by AADHARSHILA Project Department from the

Compliance of National & Local Legislation; Attached

APPLICABLE STATUORY ACTS, RULES & IS CODES:

AADHARSHILA and all contactors shall comply with client rules and procedures, National legislation codes etc. Statutory Provisions

  • The Environment Act 1986
  • Workmen’s Compensation Act, 1938
  • Buildings and Other Construction Workers Welfare Act, 1996

Other Relevent Information: Please find attached Hatch site company Profile